AAFS 2025

Yes, the conference is in-person only. However, a limited number of workshops and other content may be recorded for future inclusion in our AAFS Connect portal.

Attendance to Case Break Sessions, Plenary, Keynote, Academy-wide Receptions, Poster Presentations, Oral Presentations, Exhibit Hall

Yes. All speakers are required to register and pay the registration fee for the conference, with the exception of non-member speakers in workshops or special sessions.

Contact meetings@aafs.org to request a refund. Refund schedule is as follows: through Nov. 30: 75% refund; Dec 1 – Dec 31: 60% refund; Jan 1 – Jan 17: 50% refund; After Jan 17: no refunds issued

Lost, misplaced, stolen, or forgotten badges will incur a replacement fee equal to the original purchase amount of your registration. If your badge was complimentary, the fee will be the current, on-site rate.

AAFS Members and Fellows may purchase a Spouse/Guest pass for $300. Other attendees will need to purchase a separate registration at the full price.

There is a $125 fee to apply for Continuing Education credits. Check the box when registering for the conference. You must complete the CE packet and return to the AAFS headquarters by the indicated deadline.

Any attendee requiring ADA Accommodations should make a written request for accommodations by emailing meetings@aafs.org. Requests should detail the necessary accommodations and for which presentations and/or sessions.

Call the AAFS "safe person" (917-678-7197) or contact another member of the AAFS staff.

Posters may be posted beginning at 10:00 AM on the day of presentation. The author must be present to answer any questions during the hours of 11:30 AM – 1:00 PM in order to receive presentation credit. Posters must be taken down no later than 1:30 PM.

The best format for the presentation slides is 16:9 aspect ratio.

The official language of AAFS is English. The PowerPoint slides and audio should be in English.

Avoid using fonts that project poorly because the line width is too thin; use at least 24pt font size; avoid color combinations such as red and blue or yellow and green; limit the number of lines per slide in order to not crowd the frame; use simple graphs and illustrations with minimal captions